Cloud Compliance
Salesforce-Native · AppExchange Certified
Remove Junk Data in Your Sleep.
70% of Salesforce data is obsolete. It violates GDPR Article 5, inflates storage costs, and multiplies your attack surface. Data Retention solves this — automatically. 100% native. Data never leaves your Salesforce org. Live in 2 weeks.
70%
of Salesforce data is obsolete
Dun & Bradstreet
6X
precision for complex policies
Metadata-aware rules
2 Weeks
average go-live
Clicks, not code
€20M
max GDPR fine
4% of global revenue
Old data is a liability. Only 30% of your data brings value.
Technologists have been told to never lose data. So obsolete data accumulates — multiplying storage costs, compliance risk, and your attack surface across every sandbox.
The Accumulation.
70% of Salesforce data is obsolete. (Dun & Bradstreet)

Sandboxes replicate production data, multiplying the problem. Deleting 1 record in production creates 20-30x downstream exposure. Every full-copy sandbox is another uncontrolled copy of your customer database.

"If a customer requests deletion in production, it lingers in sandboxes for 6 months until refresh."— Salesforce Architect, High-Tech
The Compliance Gap.
GDPR Article 5 mandates data minimization. (Retention + Purpose Limitation)

Personal data cannot be kept longer than necessary. Regulators increasingly enforce data minimization. Manual retention processes fail audits — there's no record of what was deleted when, and why.

"We have no systematic way to delete obsolete data. We just keep accumulating."— Head of Data Privacy, Swiss Construction
The Storage Tax.
Salesforce storage costs grow 20-30% annually. (Typical enterprise)

Obsolete data bloats reports, slows searches, and requires ever-larger backup windows. Decluttering improves user experience and reduces your Salesforce bill — but doing it manually is not operationally feasible.

"Technologists were told to never lose data. Now it's a liability."— Raul Gupta, Cloud Compliance
Before Data Retention → After Data Retention
Before

Uncontrolled data growth. Compliance exposure. Failed audits. Skyrocketing storage costs.

→
Data Retention

Define policies. Schedule automation. Anonymize or delete per regulation. Sleep soundly.

→
After

Audit-ready retention policies. Reduced storage costs. GDPR/CCPA compliant. Clean, fast org.

How It Works
Remove junk data in your sleep
1
Discover & Classify

Run data discovery to understand your data landscape. Classify personal, sensitive, and business data.

2
Define Policies

Set retention rules per object: delete after X years, anonymize for reporting, cascade to related records.

3
Schedule Automation

Policies run automatically on your schedule. Anonymize or delete based on your configuration.

4
Audit & Report

Complete audit trail of what was processed when. GDPR Article 30 Records of Processing ready.

Norwegian Refugee Council — NGO Data Retention Implementation
6X
Policy Precision
2 Weeks
Implementation
GDPR
Compliance Ready
100%
Native Salesforce
Everything Compliance Teams Need for Data Minimization
Six capabilities that turn data retention from an audit risk into a competitive advantage.
Core Capabilities
📅

Automated Policy Enforcement

Schedule retention jobs to run automatically. Define policies once, apply consistently across all records. Never miss a retention deadline again.

🔦

Anonymize or Delete

Choose deletion for complete removal, or anonymization to retain statistical value without PII. Flexible options for every compliance scenario.

🔭

Metadata-Aware Rules

Policies automatically adapt to schema changes. Add new fields without breaking retention jobs. Self-healing rules that keep up with your evolving org.

📐

6X Precision Targeting

Target records with surgical precision: WHERE clauses, related object conditions, date ranges, custom logic. Handle the most complex policy requirements.

📋

Complete Audit Trail

Every action logged with who, what, when. GDPR Article 30 Records of Processing ready. Prove compliance to regulators in minutes, not weeks.

🛡

Zero External Data Movement

100% native Salesforce. No data ever leaves your org. Process millions of records securely within Salesforce governor limits.

How Data Retention Compares
Feature CC Data Retention Manual Process Custom Development
AppExchange managed package ✓ — ✗
Metadata-aware policies ✓ ✗ ✗
Anonymize or delete options ✓ Manual only Build both
API for enterprise integration ✓ ✗ ✓ (build)
Complete audit trail ✓ Limited Build required
Implementation time 2 weeks Ongoing 3-6 months
TCO (3 years) Predictable Staff cost Dev + maintenance
*Custom development costs include initial build, testing, documentation, and ongoing maintenance as Salesforce releases change.
Questions From DPOs, Architects, and Compliance Officers
FAQ
Safety
Can we recover data after deletion?
Anonymization preserves referential integrity while removing PII. For true deletion, we recommend backup procedures. Our audit trail provides complete records of all actions.
Setup
How long does it take to go live?
2 weeks average. Install from AppExchange, run data discovery, define your first policy, test on a subset, schedule automation. Most customers are live in their first sprint.
Compliance
Does this help with GDPR Article 5?
Yes. Article 5(1)(e) requires data kept no longer than necessary. Our automated retention policies enforce data minimization with complete audit trails for Article 30.
Integration
Can we integrate with OneTrust or other privacy suites?
Yes. Rich REST, Apex, and Invocable APIs enable integration with OneTrust, ServiceNow, or any enterprise system. Trigger retention from external workflows.
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